Entering Recurring Journal Entries (GL 5)

Need more info or you couldn't find what you were looking for, let us know by sending an email to: support@dancik.com.

This program is used to enter recurring journal entries (RJEs), which are also called model journal entries. They can include fixed dollar amounts or only account numbers, allowing the amount to be entered or overridden each time the recurring JE is used.

1. On the General Ledger Menu, select option 5 - Enter Recurring Journal Entries, and press Enter. The following screen is displayed.

Field Name	Description/Instructions
Company #	Company number to which the RJE belongs.
Enter Journal #	Assign the number of your choice to a new RJE. Enter the number of an existing RJE. The RJE number is used to retrieve the recurring journal in option 1, Enter G/L Journals.
Line #	Each journal number can have many line numbers. Skip this field unless correcting, adding to, or viewing a RJE already entered in this batch.
Action Code	Valid action codes are: A - Enter or add new RJE U - Update, correct, change, or add to RJEs. I - View or inquire recurring journal entries.
Enter Initials	The default is your workstation terminal ID. You can override the default and enter your initials.
Enter Password	Only a valid password will allow Screens 2 and 3 to be displayed. The password can be set to blanks, in which case you do not have to enter anything in this field. The password does not display when you enter it. You need to enter the password once each time you access this program.

This screen is used to set up entry of RJEs. RJEs are models upon which actual journals are based. Once an RJE is created, use the Enter Journals option l on this menu to process them. Normally, you process each RJE every month. You can assign your own RJE numbers. JE numbers are always assigned by the system even when based on an RJE.

For example, you can use this program to set up RJE 000001 for Monthly Sales Journal. Each month, using option 1, Enter Journals and enter journal 000001 and action code R. This displays the RJE, including all titles, account numbers, branches, and amounts. You can then change or add account numbers or amounts. The JE is assigned its own new journal number.

2. After entering the information for screen 1, press Enter to display screen 2.

The Enter Period and Enter Journal Date fields are irrelevant on this screen since you are using the RJE more than once. Therefore, do not enter anything into these fields.

3. Enter RJ model entries as actual journal entries, as described in Entering G/L Journals (GL 1). If the actual debit and credit amounts change each month, you can enter 100 ($1.00) in either the Debit or Credit column. This reminds the operator of whether the usual entry for that line is a debit or a credit.

For example, if you are setting up an RJE model for sales, enter 100 in Debit column for A/R and 100 in the Credit column for Sales. This alerts the operator that the monthly journal debit A/Rs and credits Sales.

4. Complete all remaining fields as applicable. When you use the action code R in the Enter G/L Journals Program it recalls the requested RJE number exactly as it is entered.

Editing Recurring Journal Entry (GL 6)

This program lists RJEs as entered in option 5 - Entering Recurring Journal Entries (GL 5) in the format of a Journal Edit. This is only a list of the model RJEs and not the actual journal entries that have been based on them. Use this list as a reference of the model RJEs that are available.

1. On General Ledger Menu, select option 6 - Edit Recurring Journal Entries, and press Enter. A company prompt screen appears. Enter a one-digit Company # or A to run RJE edit list for all companies.