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Printing Batch Status Report (GL 4)
The Batch Status Report lists all of the batch numbers that were entered in G/L and their status. If a batch number has no current activity, it is not listed, including never used batch numbers as well as batch numbers that were used in months that have not been closed. Once a month has been closed, all batch numbers used that month become available to use again and drop off the Batch Status Report.
The G/L Batch Status Report is printed during the G/L End of Period close and on demand from various G/L menus.
The report can be run by company number for all or a selected company.
If journal entries for multiple months are in the same G/L batch, you can close one month without the entire batch dropping from the Batch Status Report. You can enter journals for multiple months within a single batch number. After the end of month close, the system reassesses the status of all batches, which keeps the Batch Status Report accurate. It also allows you to enter journals for more than one month in a single balance.
The following table describes all possible batch status messages:
N - New |
Currently being entered via the G/L Entry Program. |
E - To Edit |
Requires an edit, or has no error and requires corrections and another edit. |
In Balance |
Edited and found error-free and in balance, but was not yet closed. The In Balance status is assigned by the Edit Journal option. |
O - Out of Balance |
Currently out of balance or contains errors. Correction has to be made in order to post the journals. |
C - Closed |
Closed/posted. The closed status is assigned by the Post Journals option. When the month that this batch is part of closes, the batch number becomes available to use again and is removed from the Batch Status Report. |
D - Deleted |
The batch is removed from the system and becomes available to reuse. |
Entering Recurring Journal Entries (GL 5)