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Night jobs should be run after every business day. When requesting night jobs, you can specify the time night jobs should start. You can load night jobs during the day and they will start at the time you specify. Night Jobs are restricted to scheduling no later than 3:00 AM. Running night jobs after 3:00 AM can delay morning operations. If you specify a time after 3:00 AM, a message is displayed indicating your entry is not valid.
Steps to complete before running Night Jobs
Functions performed by Night Jobs
Verifying the System is Ready for Night Jobs
Note: Night jobs can close out your system for an extended period. However, the System Wide Setting Back-up Option During Night Jobs allows your warehouse personnel to utilize all features on the Warehouse Menu starting approximately half way through Night Jobs. This reduces down time for warehouse night shifts by approximately 50%.
Complete the following steps before running night jobs:
1. Ensure that no jobs are running from the system console. The system console is a specially designated terminal. It should be signed off before night jobs are run. The system console can be used to run night jobs, but you should first sign off and sign back on as the system operator without DODOPEN or DODOPEN2 in the user profile.
2. You should note that when creating user profiles using the IBM supplied WRKUSRPRF command, you can assign a default initial program to each user. All Dancik International users should be assigned DODOPEN or DODOPEN2 in library US as their initial program except the system operator. The system operator should sign onto the system with a user ID that does not have any initial programs assigned. This ensures no files are opened while performing operational tasks.
3. Ensure that no user jobs are running under the QCTL subsystem by invoking the WRKACTJOB command. Search for jobs that do not begin with a Q running under QCTL and end them. If you do not ever use the Dancik International software from the console, you will not see any jobs under QCTL that need to be cancelled.
4. Never sign onto the console as a user or with a user profile containing DODOPEN or DODOPEN2 as the start-up program.
5. Ensure the user profile running the night jobs has the proper system authorities, namely *JOBCTL or *IOSYSCFG, to run night jobs. If the user profile does not have *JOBCTL or *IOSYSCFG authority, night jobs is halted and a message is placed on QSYSOPR which is the message queue for night jobs.
Night jobs perform various important functions, but can be skipped (either accidentally or by design) without causing system problems. Night jobs officially delineate the end of a business day. In effect, not running night jobs keeps the current day open. For example, if you skip running night jobs on Monday, Tuesday’s night jobs handles Monday and Tuesday as a single day and processes them together. No data or functions are lost when night jobs is skipped. However, day-to-day statistics are more realistic when night jobs are run nightly.
Night jobs perform the following functions:
Shuts down the interactive system (QINTER) so you cannot access the system while night jobs are running.
Orders which are in the “Entered Today” status are moved to the “Entered Yesterday” status.
All order statistics, such as Average Order Sizes and Average G.P. Dollars per Order, are updated with the new orders.
A register of orders taken that day is printed and is labeled “Final Order Register”.
A register of all cancelled and adjusted orders is printed.
Invoices processed during the day are updated into the Accounts Receivable and Invoice History Files. Orders displaying in the “Being Invoiced” status now show as closed or invoiced.
All sales statistics are updated.
A register of invoices processed that day prints and is labeled Final Invoice Register. A detailed list of inventory shipped is also printed.
An Accounts Receivable sales edit is printed, proving all invoices were added to the AR system.
Other small edit reports may print indicating invalid entries, if any.
Temporary holds of inventory are examined. When the hold is one or more days past the order date, the hold is removed. The system takes into consideration whether or not night jobs run before or after midnight.
The system recalculates inventory value for every warehouse, product, category, and so forth, in order to ensure up-to-date turns and GMROI statistics.
Accounts receivable and accounts payable are balanced to ensure system integrity. Balance reports are printed.
Price, cost, salesperson and other scheduled changes are performed. All changes are printed. Price, Cost, and Promotional File changes that were made, or will be made within a three day period, are listed.
Transaction files are cleared and/or reset, and various non-critical system maintenance jobs are run.
Optionally, a system backup is performed.
Any jobs requested by users to run overnight, such as item number changes or reports, are processed.
Automatic nightly EDI jobs are run if you use EDI.
Verifying the System is Ready for Night Jobs
Use the WRKACTJOB command to check the status of jobs running on your system. The following illustration shows the various subsystems including QCTL.
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The above screen displays no non-system jobs under QCTL, and no jobs with errors. Therefore, it is appropriate to proceed with night jobs.
A series of parameter screens are displayed when the night jobs option is requested. The content of screens often depends on the answer to a questions on a previous screen.
Following is a sample of the Night Jobs Menu accessed via option 4 on the Data Processing menu (DP 4).
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This option loads the night jobs immediately into the main job queue (QBATCH). Enter a “Y” to include automatic backup of all Dancik International’s system data files and EDI data files within the night jobs.
Loads the nights jobs into the main job queue (QBATCH) at a scheduled time. Night jobs will only start on the scheduled time. Enter the time and date to begin loading night jobs.
Displays the time night jobs is scheduled to start at the terminal where it was requested. The requesting terminal remains on that screen, and cannot be used until after night jobs runs. Night jobs are then loaded into the main job queue (QBATCH).Enter all six digits in HHMMSS (hour, minute, second) format. For example, enter 235959 to start night jobs one second before midnight.
Enter the date in MMDDYY format.
Multiple backup options are provided by the backup prompt. The basic options require only that you specify what tape drive to perform the backup on. The basic backup options save all of the data used within any Dancik International applications. It includes all data, not just daily transactions.
To select a backup option:
1. Select an night job run option.
2. Follow the prompts to begin loading your night jobs.
3. Regardless of the night jobs run option you are using, you will eventually see the following screen.
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Option 1 - To Select A Tape Device To Backup All Data Files - list all the available tape drive backup options.
Option 2 - To Backup Using The System Backup Options - lets you choose to run the backup options daily, weekly, or monthly.
Night Jobs Scheduler Maintenance - DP 7
System Wide Settings - Backup Options During NightJobs
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