Splitting Lines on Purchase Orders

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The Split Line feature allows you to split purchase order lines. Purchase Order lines are split on line or via EDI acknowledgements from suppliers. The Split Line feature is accessed by pressing F24 from the Order Inquiry or Update Order Status And Shipping Data Programs.

The above screen shows the menu bar when F24 is pressed from the Order Inquiry Screen. Select the Order Inquiries And Utilities Option to display the split line option.

Select option Line Splitting Utility (split qty into 2 lines). The Line Splitting Program Screen appears.

Fill in the applicable fields as described below, and press Enter to split a line.

Field	Description
Order# or PO#	Enter a six-digit order number or purchase order number.
Line#	Enter the line number of the line to be split.
Quantity to remain on the existing line.	Enter the quantity remaining on this line number, after the line is split. The difference is put on the new line created when the line is split.
Unit of measure	Enter the UM related to the quantity stated above.
LAST, FIRS, or a Line#	This controls the line number of the new line. Enter LAST to create the new line after the last line on the order. Enter FIRS to create the new line on the first free line after the line being split. You can also enter an unused four digit line number to use for the new line. LAST is the default.
Ship Date For New Line	Optionally enter a ship date for the new line. Leave this field blank for the ship date on the new line to remain the same as the existing line.
ETA Date, if a PO, for New Line	Optionally, for a PO, enter an ETA date for the new line. Leave this field blank to have the ETA date on the new line remain the same as the existing line.
Status Code For New Line	Optionally enter a status code for the new line. Leave this field blank to have the status code on the new line remain the same as the existing line.

After entering the parameters and pressing Enter, the line splitting screen displays a message similar to the following: Order# 705497 Line 0010 Split Successfully.

The screen above displays the order after line 10 was split into 2 lines. Line 20 is the new line. Now each line can be maintained independently. This allows split shipping, with 1000 SF shipping on one date, and 516.67 SF shipping on another date. Each line also carries its own status code and ETA dates.

When a purchase order line is split, all information directly related to the original line, except dates and status if overridden, is duplicated for the new line. This includes prices, promo program numbers, and importing data such as vessel names and letter of credit numbers. However, once the line is split, each line can be updated independently. Message lines (F6) and existing notepad entries are not affected or duplicated by the split line program.

When the line splitting program is used, a notepad entry is automatically created.

The Line Splitting Feature is also completely integrated into EDI applications. EDI Purchase Order acknowledgements from suppliers can include line splitting instructions automatically carried out by the system. All of the features, including the notepad information, shown for online line splitting are applicable to EDI.