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Enter Edit and Post Future AP Transactions
Supplier Vendor and Chart of Accounts Search
Future Open Payables Maintenance
List Transactions Already Posted for Future Next Month
Details of the Future Checks Program
You can issue checks that pay future-month invoices through the Accounts Payable Future Month Disbursements menu. You can keep the current month open until all invoices have been received, instead of closing it immediately at the end of the month. With this option you can effectively manage the accounts payable current and future months at the same time. Access the Accounts Payable Future Month Menu via command APF.
Enter, Edit, and Post Future AP Transactions
Refer to Enter A/P Transactions - AP 1, Reconciling Invoices Using the Manifest Window, and Post A/P Transactions - AP 3 for detailed information about to how to enter, edit, and post A/P transactions. The steps are the same. However the transactions entered on this menu do not post to the current month, but rather to the next month, as soon as End-of-Month Close is performed.
Supplier, Vendor, and Chart of Accounts Search
These three searches have the same functions as the ones described in Supplier Search - AP 5, Vendor Search - AP 6, and Chart of Accounts Search - AP 7.
Future Open Payables Maintenance
You can use this program to perform various maintenance functions to future transactions. For example, you can: hold vendor invoices from being paid, release held vendor invoices, update/correct certain information for open payables items, record post manual checks issued against open payable items, void/Reverse checks, reverse open payable items.
List Transactions Already Posted for Future (Next) Month (APF 009)
This report lists all transactions previously entered, edited, and posted for the future month. This is the only place you can see these transactions. Once the current month is closed, these transactions become part of the new month, and are no longer accessible from this menu.
Note: Transactions posted from this menu do not appear on screens such as inquiry screens or aging reports. They remain in a holding file until the current month is closed. Therefore, you cannot issue computer checks for these transactions until after the current month is closed.
Through these options you can issue checks that pay future-month invoices. These options allow you to effectively manage the accounts payable current and future months simultaneously.
Option 101 - Print Cash Requirements Reports - This option gives you a listing of current and future cash disbursements reports.
Option 102 - Select Bills for Payment (by company) - The system looks for invoices from the current open A/P file and from the future month.
Option 103 - Select Bills for Payment (by vendor) – gives you the option to include bills for future month. If included, future invoices are shown on the Select Bills for Payment by Vendor screen.
Option 104 - Print Listing of Bills Selected for Payment – future invoices are marked for easy identification.
Option 105 - Print Checks & Check Register – a note appears on the screen saying that you are selecting checks to print for the next month.
Option 106 - Post Checks – Once checks are posted, they are in a CHECKS FUTURE FILE until the EOM is closed. The checks are then moved to OPEN A/P file. If checks are not posted, they follow the same guidelines as the current month’s cash disbursements.
Option 107 - Print List Of Future Month Checks – List all future checks—computer and manually generated—currently in future month by check date. You can run this report for one or all companies and show the company, check number, check date, amount paid, and discount taken.
Option 119 - Clear Payment Selection – If you have selected a batch to run and then decide to cancel it, use this option to clear the file, so you can restart the selection process.
Option 120 - Print Manual Check Vouchers - This program enables you to print headings and columns on blank check vouchers for use in writing manual checks.
Note: Only a check disbursement in the current month or future month is allowed at one time. For example, you must post or clear checks from the current month before using future disbursements.
Details of the Future Checks Program
You can select invoices to pay from the current open payables and open future invoices, or select only future invoices.
If a current voucher was paid in the future month, this voucher would not be selected if you try to pay it in the current month through Select Bills to Pay By Company or Vendor Option. You can override this by going through the manual check option.
You can reverse or update checks written in future months only through option 8 (Hold/Release/Update) on the Future AP Menu.
Associated Files
Print List Of Future Month Checks
Navigator - Futures
Related FAQs
Checks created via the APF - Accounts Payable Future - menu do not show in AP Ledger inquiry