Field Name

Description

Company#

Account#

Enter the Company Number and the Account Number for the chart of accounts. Use any five-digit number from 00000 to 99999. Account numbers should be assigned logically. When multiple companies are on the system, assign similar account numbers to the same companies. For example, the account number for Computer Supplies is the same, except for the first character in the company account.

The most commonly used Chart of Accounts separates the accounts using the following ranges:

• Assets - 10000-19999

• Liabilities - 20000 - 29999

• Equities - 30000 - 39999

• income - 40000 - 49999

• costs of goods - 50000 - 59999

• all others - 60000 - 90000

Titles

Enter the name of this account. This title appears on most screens and reports accessing this account number. For better readability, use only the first line when possible.

Comments

You can enter up to 60 characters for notes and comments.

Main Category

Enter one of the following valid category codes:

• A - Asset account

• L - Liability account

• Q - Equity account

• I - Income account

• E - Expense account

These categories are used for some reports. However, you can define other groups of accounts.

Sub-Cat

Use this field to further divide the main category. You should define codes for the categories that are meaningful for your company, for example, CA for current assets, NC for non-current assets.

Hold this Acct

Enter Y in this field to disable an account from being posted to via the A/P or G/L systems. This entry does not affect existing balances in the account, but prevents further posting. Held accounts are noted on the Chart of Accounts Search and Listing.

Purchasing Acct

Enter Y if this account is used in A/P for invoices from suppliers to reconcile A/P vs. Receipts.

This field is used by the A/P Entry Manifest Window and by A/P Reconciliation Reports when the system needs to include only purchasing figures. Enter a Y in this field for any purchasing accounts that will be reconciled to inventory value. Note that we do not recommend entering Y in any freight accounts, even though you may consider them part of purchasing. Normally, freight is reconciled differently than material cost.