Miscellaneous Vendor File

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You can set up miscellaneous vendors records for one-time purchases. When entering AP invoices, specify M for miscellaneous vendor. You can also specify if this miscellaneous vendor requires a 1099. The system sets up a temporary record in this file. This program is only used for correcting addresses or deleting miscellaneous vendors. AP statistics for miscellaneous vendors are stored in Vendor 000000 in the Vendor File. This record is labeled Accumulated Statistics for Misc Vendors.

Field Name

Description

Policy Codes

Policy codes are used to trigger special processing or to identify certain vendors or situations. The following codes can be user-assigned, or assigned by Dancik.

DU - The vendor number automatically stays on the screen in the Enter Payables program. Use this code for vendors that have many bills entered at the same time, to save keystrokes for the AP entry clerk.
RV - Restricted View. Requires a high-level password to view or update records. Use this code for confidential records, such as payroll. The system administrator should make sure to set up two different passwords: one for high-level and one for low-level access. The passwords are set up using program keyword VEND01.
1C - The check writing program issues a separate check for each invoice from that vendor.
99 - This vendor gets a Form 1099 at the end of the year.

D/Del

Enter D if you want to delete this miscellaneous vendor record. Only delete the record if this vendor has no open transactions, and the vendor’s balance is zero.

Function Key	Description
F1=Alt Addr	Use these fields to record alternate address, city, state, zip code, country and phone information for the vendor. Enter a "Y" in the Use As "Remit To" Address on Checks setting print this address as the remit to address on accounts payable checks.
F4=Delete	Deletes the record.
F12=24-Month Analysis	You can view purchasing history of this vendor, and “drill down” through all accounts payable details. The screen that appears shows the number of invoices (vouchers) entered within each of the 24 months for the vendor, and the total amount of those invoices/vouchers. The company number is set to your default company. If you are not restricted to a company you can override the company number or leave it blank to show totals that combine all companies. Press F2 to choose between viewing Vouchers/Payables or Payments/Disbursements.