Field Name

Description/Instructions

Manufacturer’s Name and Address

Enter the manufacturer’s name, address and phone number.

Restrict to these companies

Enter up to three company numbers to which you want to restrict this manufacturer. This feature is mostly for licensees of Dancik International’s ROGUE (Remote Office and Guest User Environment) system. It prevents users of one company from viewing products of another company.

Default serial number

Enter a default serial number here for the Receipts and Back Order Fill System (on the Inventory Control Menu) to automatically insert for each receipt of this product.

Generate Unique Serial Numbers?

Enter Y to generate unique serial numbers. The Receipts and Back Order Fill System automatically assigns a unique six-digit serial number each time a receipt is entered.

Unique S/N Prefix:

Suffix:

These fields allow you to assign a one or two character prefix and suffix to serial numbers automatically generated during the receiving process. Unique serial numbers can aid in identification of inventory transactions, and improve bar code scanning processes.

These fields along with the field Generate Unique Serial Numbers work in conjunction with the receiving application to assign unique serial numbers to inventory at time of receipt. For more information, refer to Inventory Management.

For example if the Prefix is set to A and the Suffix is set to R, unique serial numbers will be generated for all inventory receipts of products from this manufacturer, and those serial numbers will be generated in the following format: AnnnnnnR - Where nnnnnn represents a unique six-digit number.

This format applies to all products for this manufacturer, unless overridden in the Product Line File, or overridden on individual receipts.

Activate the Rebate Matrix Table for this manufacturer

Enter Y to activate the Rebate Matrix Table for the manufacturer you selected. Enter N if you do not want this manufacturer to activate the Rebate Matrix Table.

You can use the Manufacturer’s Rebate Matrix Table to establish standard rebates for a manufacturer based on the selling price. The table is activated when you set the appropriate options in the Company Settings File and in the Manufacturer File, for each manufacturer that uses this type of matrix.

The Rebate Matrix Table lets you proactively establish a rebate system with manufacturers who do not currently offer one, and simplify cumbersome account-by-account rebate programs. To participate in a rebate system, a manufacturer need only support your efforts to increase their market share. The Rebate Matrix Table contains the range of prices that trigger the rebates and the rebate amounts. This file can work in conjunction with rebates entered in the Promotional Pricing File. Any applicable rebate found in the Promotional Pricing File overrides any applicable rebate found in this file. You can also use the X by Y Rebate Analysis Report to report or claim these rebates from the manufacturer.

Use P.O. Qty on receipts

Enter Y if you want the receiving program to automatically assume the quantity on the purchase order being received when a purchase order number is specified. As the receipts are entered, the Quantity and U/M fields are automatically filled with the quantity and unit of measure on the purchase orders. This field should be set to Y for manufacturers who consistently ship the exact quantities ordered. This field is ignored for rolled goods, as the exact quantities per roll must be entered. This feature can significantly reduce the time it takes to enter receipts. The default is N.

D/Del

Enter D to delete this record. This field requires a high-level password. We do not recommend deleting records, because you might also delete historical statistics for a manufacturer.

Field Name

Description/Instructions

Main Type

Sub Type

Pick one of the system defined Main Types.

Sub Types are user defined. Use the sub types to add additional information and another reporting layer. Sub types represent the language in which the instruction is written. Leave blank if the instruction is applicable to all customers. One example of how the sub type can be used is for entering a customer language code to limit printing of the line for customers with that language code. For example, an instruction with sub type F prints only if customer is coded for French.

TEXT

Enter special instructions.

Print?

Specify where this information prints: on the picklist, acknowledgement, invoice, or purchase orders. Enter Y to print. Enter N not to print.

The manufacturer’s special instructions print on the specified documents, under the last consecutive item number within that manufacturer. Any special instructions with no sub-type code, such as language, only print for customers with the same language code. Lines coded with Main Type P print on Reorder Reports.

PL

Pick list.

ACK

acknowledgement or quotations.

INV

Invoice to customer.

P/O

Purchase order to supplier.

COL

Use this field to color code Product Knowledge information on the Customer Service Product Knowledge Screen which is accessed within Order Entry.

These color codes control each individual line on the Order Entry Product Knowledge Screen. We recommend that you develop a company-wide strategy concerning which colors should relate to which types of information. For example, substitute items could appear in pink, important product disclaimers in red, or installation instructions in white. The I (invisible) code should be used for any information that should not be viewed by customer service during Order Entry.